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Special Events

 

All persons and/or organizations planning to sell or offer services to the public at a special event held in either Haldimand County or Norfolk County must submit a special event application to Haldimand-Norfolk Health Unit (HNHU) prior to the start of the event. There is no fee associated with the approval process.

Your special event may include food, drinks, face painting, petting zoos, ear piercing, etc. A public health inspector (PHI) must review and approve your application prior to the start of the event. This is to protect the health and safety of the public attending your event.

Which Special Events will require the approval of the Health Unit?

Any special events that plans to sell or offer services to the general public will require the approval of a public health inspector.

Examples are provided below:

  • Carnivals
  • Fairs
  • Petting Zoo’s
  • Festivals
  • Charity BBQ’s
  • Open Farms
  • Sporting Events
  • Bake Sales
  • Animal Rides/Exhibits
REMINDER: It is important that a new application form is downloaded and completed every year,
as our applications are updated regularly.
The health unit strives to ensure the information on each application is accurate and up to date.

 

Roles

Applications

Resources

Organizers

Clip board If you are coordinating the special event then you are an organizer.

Organizers are responsible for collecting and submitting the vendor application forms from all of your vendors to the health unit within the specified deadlines. Vendor specific forms can be found below.

Organizer Application FORM

 

Online – Organizer Application

 

To be completed and submitted to the health unit 60 days prior to the start of the event.

Organizer Information Package

Food Vendors

food truck If you plan on selling, serving or giving food and/or drinks away at a special event, then you are a food vendor (previously known as a food provider).

Food vendors are responsible for submitting their application to the event organizer, who will then submit the forms to the health unit.

Please note that if you are a food vendor who is not affiliated with an event organizer, it your responsibility to submit a Special Event Food Provider Application Form to the health unit within the required deadline.

Special Event Food Provider Application FORM

 

Online – Special Event Food Provider Application

 

To be completed and submitted to the health unit 30 days prior to the start of the event.

Special Event Food Provider Information Guide

 

Ontario Regulation 493/17: Food Premises

Exempt Food Vendors

food prep Religious organizations, fraternal organizations and service clubs may be exempt from the Ontario Regulation 493/17: Food Premises.

Exempt groups are still required to be in compliance with the Health Protection and Promotion Act and must notify the health unit of any special events that involves the sale or distribution of food and drinks that will be accessible to the general public.

If you think you are part of an exempt group or that your special event should be exempted, please contact the Haldimand-Norfolk Health Unit and ask to speak to a public health inspector, who will assist you in making that determination.

To be completed and submitted to the health unit 14 days prior to the start of the event.

Ontario Regulation 493/17: Food Premises

Animal Exhibits

pony ride at fair Exhibits where human contact can be made with animals need to be evaluated and assessed by a public health inspector. Exhibits can include, but are not limited to petting zoos, animal rides, or farm exhibits.

Animal exhibit vendors are responsible for submitting their application to the event organizer, who will then submit the forms to the health unit.

Special Events Animal Exhibit Application FORM

 

To be completed and submitted to the health unit 30 days prior to the start of the event.

Guidelines for Operators of Animal Exhibits, Petting Zoos, & More

 

Recommendations to Prevent Disease and Injury Associated with Petting Zoos in Ontario

Personal Service Settings

face painting Personal services can refer to beauty and/or body art. At a special event, personal services can include but are not limited to face painting, tattooing, piercings and nail services.

Personal services vendors are responsible for submitting their application to the event organizer, who will then submit the forms to the health unit.

Special Events Personal Service Setting Application FORM

 

To be completed and submitted to the health unit 30 days prior to the start of the event.

HNHU’s Guidelines for Operators Offering Personal Services

 

Ontario Regulation 136/18: Personal Service Settings

 

Personal Service Settings Guidelines

 

Guide to Infection Prevention and Control in Personal Service Settings

 

 

 

 

 

 

 

 

 

Questions about Special Events?
Call the health unit at 519.426.6170 or 905.318.6623 or email us at specialevents@hnhss.ca