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Special Events
| The Haldimand-Norfolk Health Unit (HNHU) has resumed the process of approving special event applications. Special event organizers must submit a Special Event Organizer Application to HNHU at least 60 days prior to the event. Food providers must submit a Food Provider Application to HNHU at least 30 days prior to the event. |
All persons and/or organizations planning to sell or offer services to the public at a special event held in either Haldimand County or Norfolk County must submit a special event application to Haldimand-Norfolk Health Unit (HNHU) prior to the start of the event. There is no fee associated with the approval process.
Your special event may include food, drinks, face painting, petting zoos, ear piercing, etc. A public health inspector (PHI) must review and approve your application prior to the start of the event. This is to protect the health and safety of the public attending your event.
Which Special Events will require the approval of the Health Unit?
Any special events that plans to sell or offer services to the general public will require the approval of a public health inspector.
Examples are provided below:
Roles |
Applications |
Resources |
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Organizers |
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If you are coordinating the special event then you are an organizer.
Organizers are responsible for collecting and submitting food provider application forms from all of your food providers to the health unit within the specified deadlines. Food provider-specific forms can be found below. |
Organizer Application FORM
Online – Organizer Application
To be completed and submitted to the health unit 60 days prior to the start of the event. |
Organizer Information Package |
Food Providers |
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If you plan on selling, serving or giving food and/or drinks away at a special event, then you are a food provider.
Food providers are responsible for submitting their applications to the event organizer, who will then submit the forms to the health unit. Please note that if you are a food provider who is not affiliated with an event organizer, it your responsibility to submit a Special Event Food Provider Application Form to the health unit within the required deadline. |
Special Event Food Provider Application FORM
Online – Special Event Food Provider Application
To be completed and submitted to the health unit 30 days prior to the start of the event. |
Special Event Food Provider Information Guide
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Annual License Holder |
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Haldimand-Norfolk Health Unit inspected food trucks: let us know of your upcoming events by submitting the date(s) and location of the event.
PLEASE NOTE that this is for HNHU-Inspected food trucks ONLY. Out of region food trucks must apply using the Food Provider Application form above. |
Annual License Holder Application
To be completed and submitted to the health unit 30 days prior to the start of the event. |
Special Event Food Provider Information Guide
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Exempt Food Providers |
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Religious organizations, fraternal organizations and service clubs may be exempt from the Ontario Regulation 493/17: Food Premises.
Exempt groups are still required to be in compliance with the Health Protection and Promotion Act and must notify the health unit of any special events that involves the sale or distribution of food and drinks that will be accessible to the general public. |
If you think you are part of an exempt group or that your special event should be exempted, please contact the Haldimand-Norfolk Health Unit and ask to speak to a public health inspector, who will assist you in making that determination.
To be completed and submitted to the health unit 14 days prior to the start of the event. |
Ontario Regulation 493/17: Food Premises |
Animal Exhibits |
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Exhibits where human contact can be made with animals need to be evaluated and assessed by a public health inspector. Exhibits can include, but are not limited to petting zoos, animal rides, or farm exhibits.
Animal exhibit vendors are responsible for submitting their application to the event organizer, who will then submit the forms to the health unit. |
Special Events Animal Exhibit Application FORM
To be completed and submitted to the health unit 30 days prior to the start of the event. |
Guidelines for Operators of Animal Exhibits, Petting Zoos, & More
Recommendations to Prevent Disease and Injury Associated with Petting Zoos in Ontario |
Personal Service Settings |
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Personal services can refer to beauty and/or body art. At a special event, personal services can include but are not limited to face painting, tattooing, piercings and nail services.
Personal services vendors are responsible for submitting their application to the event organizer, who will then submit the forms to the health unit. |
Special Events Personal Service Setting Application FORM
To be completed and submitted to the health unit 30 days prior to the start of the event. |
Guidelines for Operators Offering Personal Services
Ontario Regulation 136/18: Personal Service Settings
Special Event Face Painter Requirements
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Questions about Special Events?
Call the health unit at 519.426.6170 or 905.318.6623 or email us at [email protected]
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